OK, so the city REALLY wants us to use city money to pay people for dealing
with the additional challenges presented by COVID-19. They didn't come out
and say it, but I am guessing they get some kind of extra support in that
case. At any rate, they want to pay people and not stuff.
So what they want us to do is pay someone the cost of the music plus a
little extra if we want and call it something like extra work because of
COVID-19. Then that person can buy the music themselves. We should do
this with Jarred. He will be the one buying the music, he actually does
have extra work because of COVID and we have paid him in the past.
Jarred and Robert, try to figure what music we will need to buy over the
next year or two. We want to spend $2000 (originally for the commission)
on the music and a little extra for Jarred. We are most likely to take a
pretty big hit in the city funding for next year, so paying for music now
would be a good idea. That's really about the only thing we can pay for in
advance.
We are approved to offer the online classes in place of the masterclasses.
If we have to outright cancel some of our planned concerts we should be
able to move things around enough to be OK. If everything gets cancelled
then we have more problems, but can probably deal with it.
thanks
mike
On Fri, Apr 10, 2020 at 11:49 AM Michael Bell <mikekb@xxxxxxxxxxxxx> wrote:
Sorry if that was overly blunt. These are stressful times.
mike
On Fri, Apr 10, 2020 at 11:29 AM Michael Bell <mikekb@xxxxxxxxxxxxx>
wrote:
Karina, I know things are up in the air for this season. The board has
already discussed that. You might want to have a look at the meeting
minutes to see the tentative plans.
But we also need to start roughing in next season for the purpose of the
city funding application. Hopefully things are relatively normal by then.
With people stuck at home, this might actually be a good time for
contacting people and trying to get stuff set up for next season.
thanks
mike
On Fri, Apr 10, 2020 at 9:43 AM Karina Jakobeit <karina_kan2@xxxxxxxxxxx>
wrote:
Thanks Mike for the information!
Yes, I am all over it as soon as this terrible thing goes away. I am
hoping for June but in that case, are we not going to do July 4th? I know
this is all up in the air but with that concert in June, maybe we could use
some of those pieces in our July 4th performance? I know you have probably
already discussed this but let me know. Also, I am thinking with the
schools out, maybe there will be a lot of open spots but it is summer time
and usually no performances during that time. I would like to look into
Anderson of course and still Covenant in June. Do we want a 3rd concert
since we are losing TCMF for the spring?
Again, I will keep everyone in the loop but please, if you hear anything
or have any updates, please reach out to me asap so I can push this
forward. I realize that a lot of this is the waiting game and even after
that, the game of who will be in their offices taking phone calls and
setting this up with me. Fingers crossed but I hope the city can
understand that we may have to skip a season somewhere.
Karina Jakobeit
------------------------------
*From:* acweboard-bounce@xxxxxxxxxxxxx <acweboard-bounce@xxxxxxxxxxxxx>
on behalf of Jarred Prejean <jarredprejean@xxxxxxxxxxx>
*Sent:* Thursday, April 9, 2020 6:17 PM
*To:* acweboard@xxxxxxxxxxxxx <acweboard@xxxxxxxxxxxxx>
*Subject:* [acweboard] Re: CoA Funding Update
Lord of the Rings is between 750 and 800; I don’t remember the exact
number. If Robert has the music picked for next year (besides LotR),
that’ll add a few hundred more. I would imagine that, with this group, we
could come up with a few other band standards that we could play in the
future, if not immediately. Anything Fourth of Julyish spring to anyone’s
minds? Or new Christmas tunes? Pending Robert’s approval, of course.
*From: *Michael Bell <mikekb@xxxxxxxxxxxxx>
*Sent: *Thursday, April 9, 2020 11:42 AM
*To: *acweboard@xxxxxxxxxxxxx
*Subject: *[acweboard] CoA Funding Update
Hi All
I just got off the phone with someone from the City Cultural Arts
Division.
In general, things are still pretty up in the air, but in most cases,
they are willing to give us a fair bit of latitude on things.
One big issue for us is we are not able to spend the planned money on
the music commission and masterclasses. That amounts to $3000. I suggest
we pay Robert $500 to $1000 for leading the online music theory classes.
The city has already approved substituting virtual events. We do have to
make those sessions public to be in compliance. We don't have to try real
hard to advertise them, but we do need to make some token effort. We will
need to make sure we credit the city funding during those sessions.
I have asked if we can purchase music for future events. They are going
to check on that and let me know. Robert and Jarred, how much do you think
we could end up spending on some new music? I know we are looking at
around $800 for Lord of the Rings. Any chance of $2000 total for music
purchases?
We originally planned to pay Karina out of our own money. There is a
pretty good chance we can switch that over and pay her with city money.
The city is waiving the matching requirement, so don't really have to worry
about what we spend of our own money.
The really big question is if we are not able to re-schedule the Spring
concerts. Hopefully we will be able to do that somehow. If not in June,
maybe something in July or August.
The funding application for FY20-21 was originally due May 1. They are
going to extend that, but have not set a date yet. Karina (and everyone
really), please continue to try to plan next concert season as best you can
so we can provide reasonable details on our application.
That's all for now, I think.
mike