[access-uk] Re: MS outlook 2002?
- From: "John Wilson" <jwjw@xxxxxxxxxx>
- To: <access-uk@xxxxxxxxxxxxx>
- Date: Mon, 31 Jan 2005 20:38:20 -0000
Hello Ali,
Perhaps the below extract from the introductory section of my MS
Outlook 2000 and 2002/XP from the Keyboard tutorial will give
you
some Idea of the main set-up and usage differences, without
going
into specific working routines or installation options.
********
1.1. Introduction
1.1.1. General
Microsoft Outlook is one of the programs which comes with the
Microsoft Office suite of programs. It enables you to do
advanced
e-mailing, keep and publish a calendar, maintain an address book
and list of contacts, specify tasks for yourself and others, to
make notes for yourself and to keep track of all of your
actions.
Outlook has a vast array of its own shortcuts to get things done
with the keyboard and most screenreaders also have some special
hot keys to provide further keyboard assistance. Please ensure
at an early stage that you study the main shortcuts and hot keys
available for Outlook. I have provided at Appendix 1 and
Appendix
2 respectively lists of the most commonly used and most
important
shortcuts and hot keys for HAL, JAWS and Window-Eyes for your
convenience. At strategic points throughout the tutorial I have
also provided tips and reminders about shortcuts and hot keys.
In my testing of both Outlook 2000 and Outlook XP with JAWS,
Window-Eyes and HAL, I have generally found that Outlook XP
works
more consistently, smoothly and reliably than Outlook 2000 from
a keyboard point of view.
1.1.2. Outlook 2000
Outlook 2000 can be made to do most of the above-mentioned
things for the stand-alone home user via a MODEM and Internet
service provider in what is known as Internet Mail Only mode
where e-mails are sent with the relevant meeting request, task
request, etc, information but without certain processable coding
used by network systems as would be the case when you route your
messages through a server. If you have other related and
complimentary software installed in your workplace and so are
using it in what is known as Corporate or Workgroup mode, it can
be used to interface with other people and colleagues via
certain
types of network server software, such as Microsoft Exchange
Server, Microsoft Net Meeting, Microsoft Mail 3.X or Lotus
CC:Mail Server. With a network Exchange Server, you have your
mailbox, folders and files centrally held on the server and they
can be made available to others to view and others with
permission can even modify them for you, e.g. your secretary can
make appointments for you on your Calendar.
Outlook can also be used to publish and view Calendar and notes
information via the Internet or your company's intranet.
On first configuring Outlook 2000 (but not Outlook XP), you have
to choose between Internet Mail only and Corporate/Work Groups
modes. You can also elect to set Outlook up for no use of
e-mail,
if you want to use a non-Microsoft e-mailing software package
with which to send your e-mails.
If outlook 2000 has been set up for multiple user Corporate or
Workgroups mode and you now want to change it to Internet Mail
Only mode because you are on a stand-alone computer, you can do
this via:
Tools, Options, Mail Delivery, Reconfigure Mail Support
On the E-mail Services Options property sheet, you select the
mail support option you are switching to, then activate both a
"Next" and a "Yes" button, after which Outlook will close. You
then restart Outlook and the Windows installer will install the
necessary files. If you are wanting to change from Internet Mail
Only mode to Corporate or Workgroups mode, you use the same
procedure but select the opposite option. You are likely to need
to insert your Office installation CD during these changed
installation procedures.
With Outlook 2000, if you are on a non-networked computer, it
is strongly recommended that you do use this Internet Mail Only
mode, because it offers substantial performance improvements for
dial-up users. You also do not get the regular "MAPI spooler"
hold-ups and restrictions which would occur from time to time if
using Outlook in Corporate mode via a MODEM.
Note: You can quickly find out which mode your copy of Outlook
2000 is working in by going to "About Microsoft Outlook" in the
Help menu. The second line of the text which you are presented
with will state the mode you are currently in.
1.1.3. Outlook 2002/XP
With the advent of Outlook XP, the concept of having to set up
and configure Outlook for either Internet Mail only or
Corporate/Workgroup modes has been removed and now all of the
features of both modes have been incorporated into one
integrated
mode. This has the added benefit that if you have multiple
e-mail
accounts, even if one of them is an Exchange Server account, you
now have access to the old Internet Mail only mode "Send Using"
command, which allows you to send a message from a specific
Internet mail account. You no longer have to send from your
default account for the login profile.
If you are to use MS Outlook on a company intranet system or
your
company is running interconnectivity software like MS Exchange
Server, you will need to consult your company's Systems
Administrator to obtain passwords and details on how the system
is set-up and what you as a user are permitted to do and are
excluded from doing on the system. This can vary considerably
from company to company, one system set-up configuration to
another and on your seniority and role within an organisation.
HTH,
John Wilson
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