Juan sent me an email asking for info, so I gave him the same summary I
sent Melissa.
On Sat, Aug 8, 2020 at 2:37 PM Ellen Knapton <eknapton@xxxxxxx> wrote:
I agree we need to move on. However one more check in with Juan would not
hurt. If he does not respond then get the ballot out to the band.
Ellen
Sent from my iPhone
On Aug 8, 2020, at 2:21 PM, Thomas Hensle <tomhensle@xxxxxxxxx> wrote:
That seems fine with me. Unless anyone has other thoughts I can update the
form and send it out tomorrow.
On Thu, Aug 6, 2020 at 9:49 PM Marc Frazier <marcdfrazier@xxxxxxxxx>
wrote:
I agree.
Sent from my iPhone
On Aug 6, 2020, at 7:40 PM, Jarred Prejean <jarredprejean@xxxxxxxxxxx>
wrote:
Personally, I would say that if we haven’t heard from him in the
timeframe outlined in the email, we should just proceed with the
nominations including Melissa. If Juan is still interested in being on the
board, we could always find an appointed or at-large position.
Jarred
*From: *Thomas Hensle <tomhensle@xxxxxxxxx>
*Sent: *Thursday, August 6, 2020 5:43 PM
*To: *acweboard@xxxxxxxxxxxxx
*Subject: *[acweboard] Re: Elections and the Fall
Yes. That’s part of the reason I wanted to check on how we’ve
communicated with Juan and Melissa. Melissa has said we can nominate her
for treasurer, which is good news. We can ask Juan again if he wants to run
for anything, but then we should be set, correct?
-Tom
On Thu, Aug 6, 2020 at 11:01 AM Jarred Prejean <jarredprejean@xxxxxxxxxxx>
wrote:
Since it's been just over a week, should we proceed on to our next step
with this?
<928848C12C9D400AB001AAAD06462FB8.png>
*From:* acweboard-bounce@xxxxxxxxxxxxx <acweboard-bounce@xxxxxxxxxxxxx>
on behalf of Thomas Hensle <tomhensle@xxxxxxxxx>
*Sent:* Monday, July 27, 2020 5:08 PM
*To:* acweboard@xxxxxxxxxxxxx <acweboard@xxxxxxxxxxxxx>
*Subject:* [acweboard] Re: Elections and the Fall
Thanks for your thoughts. Here's the updated version. I made the
suggested voice changes and removed the section that put names to
positions. I'll send it off this evening unless anyone has other
suggestions.
Hello Band,
I hope everyone is doing well and staying safe out there! I look forward
to hearing about everyone's quarantine projects when I get to see you all
in person again someday. I'll expect accounts of that Eiffel Tower made
from toothpicks, and that database of Far Side cartoons you'd been meaning
to get to.
I'm writing to you with a few announcements and important action items
for our members.
The Board continues to meet monthly, and keeps up to date with any news
about COVID-19 and how advisable it is to meet in large groups for
rehearsals/performance. At this time, we think that meeting as a full band
is still some months off. We hope that we will be able to coordinate
smaller ensembles as we move into the fall. We will reach out to gauge your
interest in small ensemble work in a few weeks time, right after we take
care of...
Elections! That's right, it's already been a whole year! We will be doing
elections a bit differently this year, as you might have guessed. I have
listed the elected positions of the band and their duties at the end of the
email. This year elections will be conducted by Google Form, which will be
"counted" (monitored) by the non-elected members of the board.
A couple of our board members are hanging up their spurs, and we'd like
to thank them for their service to the band. Sharon Bozeman and Michael
Bonagurio will not be seeking reelection, and we appreciate their work for
the betterment of ACWE. THANKS GUYS!
Nominations for any Board position are now open. You can email
acweboard@xxxxxxxxxxxxx if you would like to nominate a band member for
any of the elected roles of the Board. Please also email if you are
interested in running for a position. Nominations will close in one week,
and the election Google Form will be sent out at the beginning of August.
That's all for now, thanks band!
-Tom
PRESIDENT: The President is the Chairman of the Board, sets the agenda
for the Board, calls and presides over all Board and business meetings, and
is an ex officio member, with vote, of all committees, except the Election
Committee. The President shall have such powers as may be reasonably
construed as belonging to the chief executive of any organization,
providing broad leadership and direction of the organization with the
advice and consent of the Board. The President performs all duties and
powers as may be from time to time assigned by the Board. The President may
delegate from time to time to any other Officer any or all of such duties
and authorities. The President may co-sign checks with the Treasurer.
VICE PRESIDENT: The Vice President performs the duties of the President
in the absence of or at the request of the President. If the office of
President becomes vacant, the Vice President becomes President and serves
for the balance of the term. The Vice President performs such duties as may
be delegated by the President or assigned by the Board. The Vice President
schedules concert events and may co-sign checks with the Treasurer.
SECRETARY: The Secretary records and posts minutes of all Board and
business meetings and handles all official ACWE correspondence.
TREASURER: The Treasurer shall have the care and custody of all monies
belonging to ACWE and shall be solely responsible for keeping regular books
of account for the organization. The Treasurer takes in and disburses all
monies of the organization with approval of the Board. The Treasurer shall
be the primary signatory on all checks or drafts of the organization, with
the President and Vice-President serving as co-signatories. The Treasurer
shall exercise all other duties incident to the office of Treasurer, or as
shall be assigned by the President or the Board, including the handling of
all relevant tax documents. The Treasurer is responsible for developing and
reviewing fiscal procedures and the annual budget with the Board. The Board
must approve the budget, and any subsequent major change in the budget.
Annual reports are required to be submitted to the Board showing income and
expenditures. The financial records of ACWE are public information and
shall be made available to the membership, Board members, and the public.
BAND REPRESENTATIVE: The Band Representative represents the interests of
the membership at all Board and business meetings. The Band Representative
must be a Full, Active member of ACWE. The Band Representative maintains
the membership database, recruits new members, and takes roll at concerts
and rehearsals.
On Sat, Jul 25, 2020 at 7:43 PM Miriam McMurtray <
miriam.mcmurtray@xxxxxxxxx> wrote:
I also agree about leaving off people we know are interested. Maybe we
should be a little clearer that anyone in the band is welcome to run for
any position as well, not just the empty spot I'm leaving?
On Sat, Jul 25, 2020 at 1:30 PM Jessica Johnson <
jessica.a.johnson@xxxxxxxxx> wrote:
I agree - I think it'd be better to leave their names off for now, and
wait to include all interested candidates on the ballot.
On Jul 25, 2020, 1:13 PM -0500, Jarred Prejean <jarredprejean@xxxxxxxxxxx>,
wrote:
I also lean toward not naming nominees yet, since doing so might
discourage other people who are interested from putting their names up, too.
*From:* Marc Frazier <marcdfrazier@xxxxxxxxx>
*Sent:* Saturday, July 25, 2020 1:07 PM
*To:* acweboard@xxxxxxxxxxxxx
*Subject:* [acweboard] Re: Elections and the Fall
I think it would be best to let Melissa and Juan know what their
potential jobs are, before we list them.
So far, they’re interested—but aren’t sure what the jobs/duties are.
Can we send them the job descriptions, like the ones you’ve listed?
Otherwise, great!
Sent from my iPhone
On Jul 25, 2020, at 12:41 PM, Ellen Knapton <eknapton@xxxxxxx> wrote:
This looks good Tom. Thank you for setting up the email.
Ellen
Sent from my iPhone
On Jul 25, 2020, at 12:17 PM, Thomas Hensle <tomhensle@xxxxxxxxx> wrote:
Hello Board,
How does this look? Should we include the names of Melissa and Juan as
potential candidates? Other thoughts?
Hello Band,
I hope everyone is doing well and staying safe out there! How are
everyone's quarantine projects coming along? Have you finished that Eiffel
Tower made from toothpicks, or worked on that database of Far Side cartoons
you've been meaning to get to? I certainly hope so.
I'm writing to you with a few announcements and important action items
for our members.
The Board has continued to meet monthly, and has kept up to date with any
news about COVID-19 and how advisable it is to meet in large groups for
rehearsals/performance. At this time, we think that meeting as a full band
is still some months off. We hope that we will be able to coordinate
smaller ensembles as we move into the fall. We will reach out to gauge your
interest in small ensemble work in a few weeks time, right after we take
care of...
Elections! That's right, it's already been a whole year! We will be doing
elections a bit differently this year, as you might have guessed. I have
listed the elected positions of the band and their duties at the end of the
email. This year elections will be conducted by Google Form, which will be
"counted" (monitored) by the non-elected members of the board.
A couple of our board members are hanging up their spurs, and we'd like
to thank them for their service to the band. Sharon Bozeman and Michael
Bonagurio will not be seeking reelection, and we appreciate their work for
the betterment of ACWE. THANKS GUYS!
Below I have listed the current candidates for the elected positions so
far; most board members are hoping to continue in their current positions,
but still need to be elected.
President: Tom Hensle
Vice President: Ellen Knapton
Secretary: Miriam McMurtray
Treasurer:
Band Representative: Marc Frazier
Nominations for any position are now open. You can email
acweboard@xxxxxxxxxxxxx if you would like to nominate a band member for
a position. Please also email if you are interested in running for a
position. Nominations will close at the end of July, and the election
Google Form will be sent out at the beginning of August.
That's all for now, thanks band!
-Tom
PRESIDENT: The President is the Chairman of the Board, sets the agenda
for the Board, calls and presides over all Board and business meetings, and
is an ex officio member, with vote, of all committees, except the Election
Committee. The President shall have such powers as may be reasonably
construed as belonging to the chief executive of any organization,
providing broad leadership and direction of the organization with the
advice and consent of the Board. The President performs all duties and
powers as may be from time to time assigned by the Board. The President may
delegate from time to time to any other Officer any or all of such duties
and authorities. The President may co-sign checks with the Treasurer.
VICE PRESIDENT: The Vice President performs the duties of the President
in the absence of or at the request of the President. If the office of
President becomes vacant, the Vice President becomes President and serves
for the balance of the term. The Vice President performs such duties as may
be delegated by the President or assigned by the Board. The Vice President
schedules concert events and may co-sign checks with the Treasurer.
SECRETARY: The Secretary records and posts minutes of all Board and
business meetings and handles all official ACWE correspondence.
TREASURER: The Treasurer shall have the care and custody of all monies
belonging to ACWE and shall be solely responsible for keeping regular books
of account for the organization. The Treasurer takes in and disburses all
monies of the organization with approval of the Board. The Treasurer shall
be the primary signatory on all checks or drafts of the organization, with
the President and Vice-President serving as co-signatories. The Treasurer
shall exercise all other duties incident to the office of Treasurer, or as
shall be assigned by the President or the Board, including the handling of
all relevant tax documents. The Treasurer is responsible for developing and
reviewing fiscal procedures and the annual budget with the Board. The Board
must approve the budget, and any subsequent major change in the budget.
Annual reports are required to be submitted to the Board showing income and
expenditures. The financial records of ACWE are public information and
shall be made available to the membership, Board members, and the public.
BAND REPRESENTATIVE: The Band Representative represents the interests of
the membership at all Board and business meetings. The Band Representative
must be a Full, Active member of ACWE. The Band Representative maintains
the membership database, recruits new members, and takes roll at concerts
and rehearsals.