Hi All
I just watched the video that further explains our requirements for the
City funding process. We need to submit everything by *November 9*. Here
is what needs to be done:
*Insurance Stuff*
*Liability Insurance:*
Insurance agent should send City and us an ACORD form. Date of form must
be no more than 6 months old (as in we can't use last year's)
Insurance Endorsements:
-30 day notice of cancellation
-Waiver of Subrogation
-City of Austin must be listed as additional insured and listed EXACTLY as
follows:
City of Austin, Economic Development Department,
Cultural Arts Division
201 East Second St
Austin, TX 78701
*Auto Liability (for moving equipment)*
We can bundle with our general liability OR use the personal insurance of
the driver (Bob).
Personal insurance must have:
$100,000 Bodily Injury per person
$300,000 Bodily Injury per accident
$50,000 Property Damage
3 Endorsements (I am guessing that is the same endorsements as above)
Bob, hopefully your insurance meets this already and hopefully it is no
trouble for you to add the three endorsements.
*Worker's Comp.*
We ONLY need this if we are performing on a city property that is NOT
managed by the Parks and Rec Dept. I *think* this will only be an issue if
one of the small groups performs at a city library. They mentioned Zilker
Hillside Theater as something else that would fit under this. Someone
there might have gotten confused about us playing the Zilker Tree Lighting,
but that is not the Hillside Theater.
*Budget*
I will work up a revised budget and share with you all soon.
*Events*
Below is what I know so far. Fall and Holiday are what we have planned so
far. July 2019 concerts are listed the same as last year. Let me know if
anything needs to change. For Spring we need something in place of the
planned concert at ECR. Covenant could be a fallback, but we should look at
possible dates. I know some people want something other than May 12, since
that is Mother's Day. If I hear nothing I will put down May 5, 2019 at
Covenant. Are we still on for May 11 at AISD or Westlake PAC? PLEASE let
me know what you all think we should do for Spring!!!
When do we want to do the masterclasses? Will they be flutes, trumpets or
both?
*ACWE Planned Schedule:*
Fall Concerts: "Obscure-ish Earworms" featuring works of music most people
have heard but often can't name.
-October 20, 2018 at Westlake PAC
-October 27, 2018 at Covenant United Methodist Church "No Fear Halloween"
Holiday Concerts:
-November 25, 2018 Zilker Tree Lighting
-December 18, 2018 at Westminster Manor
-December 15 or 16, 2018 at Covenant UMC
Texas Community Music Festival April 26 - May 5, 2019 at Central Market
North.
Spring Concerts: "Don’t Feed the Animals"
-May 11, 2019 (or other mid May date) at AISD or Westlake PAC
-May ?, 2019 at ?????
Patriotic Concerts:
-June 30, 2019 at Unity Church of the Hills
-July 3, 2019 at Westminster Manor
-July 4, 2019 at Steiner Ranch
Spinoff groups such as Violet Crown Flute Choir, Clarinet Choir and
Trombone Choir will also perform on their own and in conjunction with
ACWE.
*Reminders:*
The city wants detailed attendance and demographic info in our final
report. We need to find a way to collect this information.
Our events need to be posted on www.nowplayingaustin.com
Official City logo and wording needs to be included on all programs and
publicity materials. I need to get the newer versions to Herb for TCMF.
*Other Stuff*
There is some other stuff that Jimmy and I will probably take care of.
thanks
mike