Hire the business manager as an independent contractor. If not, a company
Policies & Procedures Manual may be in order, are you prepared to do employee
evaluations and to keep a Personnel file on the employee and be liable to pay
unemployment benefits?
Pati
Sent from my groovy iPad
On Oct 15, 2018, at 6:35 PM, Jarred Prejean <jarredprejean@xxxxxxxxxxx> wrote:
We haven’t discussed this so far, but we need to figure out soon whether a
business manager would be treated as an employee or as a contractor. The
distinction is very important for tax purposes (for example, we’d have to
withhold taxes from the paychecks of an employee).
Based on this site, I’d say anyone we hire would likely be a contractor. And
I think that’s better for the group on the whole.
https://www.irs.gov/businesses/small-businesses-self-employed/independent-contractor-self-employed-or-employee
From: acweboard-bounce@xxxxxxxxxxxxx <acweboard-bounce@xxxxxxxxxxxxx> on
behalf of Ellen Knapton <eknapton@xxxxxxx>
Sent: Monday, October 15, 2018 4:57:10 PM
To: acweboard@xxxxxxxxxxxxx
Subject: [acweboard] Re: Insurance Requirements
So are we planning on hiring a manager over the course of the band season?
If so we probably want to look into coverage. If this position is not
happening this year we should be fine without coverage.
Ellen
Sent from my iPhone
On Oct 15, 2018, at 2:49 PM, James Bigham <jbigham98@xxxxxxxxx> wrote:
Ok gang,
I posed the question to Alison Rios, and her response today was:
If anyone is working for ACWE, and on payroll, they are considered an
employee. Volunteers and contractors are not considered employees, and would
not be covered under the workers comp. If anyone in your group fits as a
payroll paid employee, I would need to know each person’s job duties, and
their payroll. With this, I can obtain a quote. If no one fits the employee
description, you would not need the coverage.
So, Robert is currently the only person who pockets money from the coffers,
but he isn't technically an employee, right? We don't have the manager
position filled, so are we wasting our time trying to get the additional
coverage? Let me know what ya'll think, I'm not the sharpest tool in the
shed when it comes to legal matters such as this.
Jimmy
On Fri, Oct 12, 2018 at 7:01 PM Jessica Johnson
<jessica.a.johnson@xxxxxxxxx> wrote:
Jimmy, I looked at the application we filled out earlier this year for the
D&O insurance, and while it includes several options for related types of
insurance, it does not include an option for workers’ comp insurance. I was
hoping it would be just another box we could tick and then reprint the
application, but it looks like that type of insurance has its own (possibly
more complex?) application.
Jessica
From: Ellen Knapton
Sent: Friday, October 12, 2018 6:28 PM
To: acweboard@xxxxxxxxxxxxx
Subject: [acweboard] Re: Insurance Requirements
What is the cost of adding this to our current insurance? If it is covered
by grant money and is required we should pay for coverage.
Ellen
Sent from my iPhone
On Oct 12, 2018, at 3:02 PM, Jarred Prejean <jarredprejean@xxxxxxxxxxx>
wrote:
According to the IRS, yes. 😊 You're considered an independent contractor
for tax purposes.
<C89FC172F5E44622AB7BD94FA7A8D5A1.png>
From: acweboard-bounce@xxxxxxxxxxxxx <acweboard-bounce@xxxxxxxxxxxxx> on
behalf of robertlaguna <dmarc-noreply@xxxxxxxxxxxxx>
Sent: Friday, October 12, 2018 2:56:11 PM
To: acweboard@xxxxxxxxxxxxx
Subject: [acweboard] Re: Insurance Requirements
Ummm... what am I, chopped liver?
Sent from my T-Mobile 4G LTE Device
-------- Original message --------
From: Jarred Prejean <jarredprejean@xxxxxxxxxxx>
Date: 10/12/18 2:54 PM (GMT-06:00)
To: acweboard@xxxxxxxxxxxxx
Subject: [acweboard] Re: Insurance Requirements
How does workers’ compensation insurance work for an organization that has
no employees?
<C89FC172F5E44622AB7BD94FA7A8D5A1.png>
From: acweboard-bounce@xxxxxxxxxxxxx <acweboard-bounce@xxxxxxxxxxxxx> on
behalf of James Bigham <jbigham98@xxxxxxxxx>
Sent: Friday, October 12, 2018 2:09:25 PM
To: acweboard@xxxxxxxxxxxxx
Subject: [acweboard] Re: Insurance Requirements
Alright gang, so long story short our current insurance covers all the
caveats of the COA grant except for Workers comp. Allison Rios from
Higgenbotham said that the state does not require it, and that the city
does not enforce carrying this coverage, but still asks for it. So the
question is, should we just keep swimming or seek out the workers comp
coverage? Discuss.
Jimmythetuba
On Tue, Oct 9, 2018 at 9:48 AM Michael Bell <mikekb@xxxxxxxxxxxxx> wrote:
Alexa, the documents I submitted last year are attached. This year's
requirements mention some stuff about auto insurance, which I don't think
we have ever had to deal with before. We may need to get that from Bob and
Giuseppe since they are the usual drivers. At any rate, I've remained
willfully ignorant of this part of the process.
mike
On Mon, Oct 8, 2018 at 6:44 PM Alexa Anderson <alexa.anderson@xxxxxxxxxxx>
wrote:
Right. For the sake of having a plan, can you email her and cc me? I'd like
to see the process and help how I can.
CC: alexa.anderson@xxxxxxxxxxx
From: James Bigham
Sent: Monday, October 8, 6:23 PM
Subject: [acweboard] Re: Insurance Requirements
To: acweboard@xxxxxxxxxxxxx
It's allison rios with Higginbotham insurance. Their office is just off
mopac around beecaves. We've used them for some time, but just recently
added a few things to our policy. If nothing has changed from previous
years, I would think we are covered. I, or you, or anyone on the board
could email her with the requirements and ask if we are kosher. I could do
that tomorrow after work.
Jimmythetuba
On Mon, Oct 8, 2018, 6:19 PM Alexa Anderson <alexa.anderson@xxxxxxxxxxx>
wrote:
Mike, do we currently have any certificates of insurance already submitted,
possibly from previous years?
Also, do we have only one insurance representative or is there one per line
of insurance? If there's only one, who is that contact? Anyone can answer
this question.
Alexa
Get Outlook for Android
From: acweboard-bounce@xxxxxxxxxxxxx <acweboard-bounce@xxxxxxxxxxxxx> on
behalf of Michael Bell <mikekb@xxxxxxxxxxxxx>
Sent: Monday, October 8, 2018 1:58:40 PM
To: acweboard@xxxxxxxxxxxxx
Subject: [acweboard] Insurance Requirements
Hi All
The attached file shows our insurance requirements for CoA funding. Please
send me the required documents so I can upload them for the city. I have
little idea what most of this means so questions will probably have to be
addressed to our insurance representative or City staff.
thanks
mike