Hello,
Sorry - there was a misunderstanding there, I was looking at the wrong
Neg. I was looking at the bracketed Negs. This is a case of using the
highlight pen.
Patsy
------ Original Message ------
From: "Chris Shepheard" <chris.shepheard@xxxxxxxxxxxxxxx>
To: heraldnegindex@xxxxxxxxxxxxx
Sent: Tuesday, 26 Jan, 2021 At 4:15 PM
Subject: [heraldnegindex] Re: How to transcribe some entries
Hi Patsy,
You are right – it is very important as it describes the individual
negative/image so is vital when searching for the right photograph.
Christine’s case had too much wording to fit in the Assignment column so
the photographer had carried it over into the Description but rightly it
was all part of the Assignment which is what an enquirer would be using
to find the correct “set” of negatives. Then they would use the
Description to find the right one in the set for their needs.
All of Christine’s Assignment and Description information contained
details which would be part of the initial search so if it wasn’t
included under Assignment in the database it could easily have been
missed.
Please continue to fill in the columns just as they are in the book
unless you come across anything like Christine’s example. I’m only too
happy to advise if you are unsure.
Thanks,
Chris
Chris Shepheard
Chris.shepheard@xxxxxxxxxxxxxxx
From: heraldnegindex-bounce@xxxxxxxxxxxxx
<heraldnegindex-bounce@xxxxxxxxxxxxx> On Behalf Of g.lunn800 (Redacted
sender "g.lunn800" for DMARC)
Sent: 26 January 2021 14:50
To: heraldnegindex@xxxxxxxxxxxxx
Subject: [heraldnegindex] Re: How to transcribe some entries
Hello Chris,
Surely the Details field for every Assignment is very important as often
contains names of people or places which doesn't appear in the
Assignment field. I have always filled it in - should I continue to do
so or am I wasting my time if it can be left empty?
Patsy
------ Original Message ------
From: "Christine Callow" <chrisjcallow@xxxxxxxxx
<mailto:chrisjcallow@xxxxxxxxx> >
To: heraldnegindex@xxxxxxxxxxxxx <mailto:heraldnegindex@xxxxxxxxxxxxx>
Sent: Tuesday, 26 Jan, 2021 At 1:57 PM
Subject: [heraldnegindex] Re: How to transcribe some entries
ok will do
On Tue, Jan 26, 2021 at 1:31 PM Chris Shepheard
<chris.shepheard@xxxxxxxxxxxxxxx
<mailto:chris.shepheard@xxxxxxxxxxxxxxx> > wrote:
Hi Christine,
I think your approach is the better as it’s that field that is more
likely to be searched on so needs to contain the important key words.
You could just leave the details field empty I think.
Chris
Chris Shepheard
Chris.shepheard@xxxxxxxxxxxxxxx <mailto:Chris.shepheard@xxxxxxxxxxxxxxx>
From: heraldnegindex-bounce@xxxxxxxxxxxxx
<mailto:heraldnegindex-bounce@xxxxxxxxxxxxx>
<heraldnegindex-bounce@xxxxxxxxxxxxx
<mailto:heraldnegindex-bounce@xxxxxxxxxxxxx> > On Behalf Of Christine
Callow
Sent: 25 January 2021 21:44
To: heraldnegindex@xxxxxxxxxxxxx <mailto:heraldnegindex@xxxxxxxxxxxxx>
Subject: [heraldnegindex] How to transcribe some entries
Hello Chris, every now and then I come across an entry like the attached
(neg 2245). Am I right in entering everything in the Assignment box and
putting BLANK in the description or should I transcribe it exactly as
seen?
Regards, Christine